The Lead Domino Series: Part 3 - When Students Feel Stuck

Today we conclude our three-part series by guest bloggers Brandon Slade and Katie Zak of Untapped Learning, who have explored how the concept of Lead Domino can help students and others move ahead when Executive Function issues complicate their progress. Check out the first two parts of their series here and here.

We know lead dominos come in all forms. Sometimes they take the form of a task, other times the form of an action, or even a process.

For many of us, work or school is the driving force behind our "overwhelm". There’s often a big project to start, a paper or proposal to write, or a test to study for. We have to remember—the lead domino for any of those scenarios is just the one thing we can do that will give us some momentum.

Here are some frequent scenarios our students encounter:

 

1. There’s an assignment due at the end of the week and you’re confused about the instructions. What’s the lead domino? Send an email.

 

Teachers and professors want to help you succeed. They definitely don’t want to see you fail just because you misunderstood part of an assignment. Reach out to ask for clarification, come into office hours, or even schedule a Zoom call if that would expedite the process and be more convenient. (Side note: make sure the clarifications around the instructions are documented somewhere, like in a notebook or on a Google Doc—you don’t want to have to email them a few hours later to ask again.) Asking clarification questions can save you from HOURS of work wasted on guessing. Not emailing, on the other hand, could cost hours of your future time as you redo the assignment, or the cost could be the hit your grade will take due to the points deducted. By sending this email, you’re also showing the instructor that you care about their class and your academic success overall, helping to establish a positive student/teacher relationship.

    

 

2. You have a test coming up and you need to focus and study. What’s the lead domino? Create a clear workspace.

 

Notebooks, textbooks, flashcards, slideshows on your laptop—you have so many materials to sift through when preparing for an exam. They may all be helpful and necessary, but you know what’s not necessary? Yesterday’s half-full cup of coffee, the balled-up, dirty workout clothes on your chair, and pieces of an unfinished art project strewn across your desk. There’s no room for the materials you need, so take a minute to clean your space before you jump into studying. This will save you from wasting time searching for missing flashcards in the midst of scrapbook paper, or frantically cleaning up cold coffee when it inevitably spills on your notes. Take a minute to set yourself up in a clean environment, void of distractions.

 

3. Tasks are piling up, but you’re just spinning your wheels. Where do you start? What’s the lead domino? Write everything down.

 

It’s hard to prioritize effectively if you’re not looking at a full list of the things you have to accomplish. If you have limited time to complete a number of tasks, you can’t always dive in blindly and hope for the best. Write down every task, assignment, or action that needs to be done. Once it’s all written down, you have a clearer idea of what things already have fixed times (class at 12:30, soccer practice at 4), providing structure to build around. At that point, you have everything you need to map out a realistic plan!

 

Planning is the first thing we do at Untapped when we sit down with students. We take every assignment, test date, dentist appointment, and violin lesson of the week and assign them to the appropriate days. If we don’t write down a test date, we might forget to account for study time in the days leading up to the test. If we don’t write down a violin lesson, we could incorrectly assume the number of hours available to do homework that night. Creating a plan is one of the best lead dominos, on both micro and macro levels, when you find yourself needing to get started. Whether you’re looking at your week as a whole, or you just can’t bring yourself to get to work on a specific project, take a moment to make a plan and organize your thoughts.

The Lead Domino Series: Part 2 - Beyond Academics

 We are pleased to share the second part of a three-part series by a new team of guest bloggers, Brandon Slade and Katie Zak of Untapped Learning, whose first post for The Yellin Center Blog explained the concept of the Lead Domino as a way to look at Executive Functioning.

When we talk about the lead domino with our students, it’s often in the context of school.

 If you can finish the missed homework assignment in math from Monday, you’ll have a better, more complete understanding of that section, then you’ll be able to finish your review packet, which will set you up for focused studying material for the chapter test next week…

However, we sometimes face situations where our lead domino is something outside of academics or work; it’s actually just a small change we could implement in our everyday lives that would make things run more smoothly.

One of our favorite lead domino examples to help people start their day off on the right foot is the landing/launching pad. For adults, the landing pad is where we drop our wallet, keys, and sunglasses as soon as we walk in the door. When we leave, it becomes our launching pad. Because we’re taking the step to place our necessities in the same spot every time we come home, we aren’t scrambling the next time we head out the door. Everything is right where we left it, every time. We can simply scoop up those essentials and leave on time. For students, a launching pad can be an organized backpack sitting by the front door each morning. At night, if you and your student can take the time to pack their laptop, chargers, pencils, all binders, etc., and even make lunch before heading to bed, you can prevent the majority of conflicts that usually take over your mornings.

Another lead domino that can positively affect our day is exercise—we know that exercise is the miracle drug. Exercising helps us activate neurotransmitters like serotonin, dopamine, and norepinephrine. When we find ourselves stuck, unmotivated, or overloaded, getting up to go for a 20-minute walk can change the trajectory of our whole day and our productivity. This exercise increases blood flow to the brain, triggers those neurotransmitters, and helps us concentrate. When we return to our to-do list, workload, or whatever it is that’s overwhelming us, we’ll find that our focus has improved significantly thanks to that exercise and its impact on our brain. When students are stuck on a homework assignment and have been sitting in front of a computer for too long, the action they need to take is entirely non-academic; they just need to get up and move.

One of the most important, and hardest, lead dominos that sets us up for success, is sleep. Sleep can dictate almost every aspect of our lives: focus, mood, energy level, etc. It has the power to positively or negatively define a day, or even a week. However, getting more sleep is never a quick fix. Behind better sleep is a routine that must be developed and maintained.

The lead domino can be, but does not always need to be, an action or a task that defines your whole day. It may simply be a choice that can help you move forward in a small series of events, and you probably have a few lead dominos that you could choose from that would all result in the same outcome—you just have to get started. Common examples of this include: jumping in the shower, making a cup of coffee, or choosing to face the one task you’ve been putting off that’s hanging over your head. All of these actions can help you move forward in a small way, but that little bit of momentum can make it easier to tackle the rest of your day. Two hold-ups we see, in both adults and in adolescents, are: struggling to follow-through with the lead domino, and getting caught between two actions and not being able to decide the best way to move forward.

For example: You’re trying to brush your teeth and get out the door to go grocery shopping. As you’re putting toothpaste on your toothbrush, you realize you have a load of clean laundry that needs to be moved from the washer to the dryer. So you put down your toothbrush to go flip the laundry, but on your way to the basement you stop to pick up and put away shoes that were a tripping hazard. As you’re putting them away, you notice some empty mugs on the coffee table, which reminds you that you haven’t had a single sip of water all morning. You pause for a minute to go grab and drink a nice, big glass of water. As you set the glass down, you remember the laundry, but you also remember that your toothbrush is sitting on the bathroom sink, locked and loaded for you to brush your teeth. What’s your next move?

Brush your teeth, flip the laundry—you just need to decide. Committing to that decision and moving forward will help propel you to achieve your original goal: getting out the door and making it to the grocery store.

Does this series of events sound familiar?

As parents, educators, or just trusted adults, we can get so focused on helping students succeed that we forget that everything we relay to our students also applies to us. We’re not above facing those daily challenges, they just typically don’t come to us in the form of math assignments. When we can apply our own advice to ourselves, we model real-world efforts and accomplishments for our students, showing them the effectiveness of our lead dominos outside of school.

Part Four - Executive Function Help: Maintaining Organization, Minimizing Distractions, and Managing Logins

As we all remain on "lock down" and kids and adults alike are working from home, we conclude our timely four part series by Beth Guadagni on helping your children (and maybe yourself) organize their digital lives.

We are operating The Yellin Center remotely at the moment, complying with the Governor's mandate. We are responding to calls, speaking with families, and using telemedicine wherever possible. Please stay in touch, stay home, and stay safe!

 

Maintaining Digital Organization
Lots of parents and teachers help students implement systems to organize work and important dates, only to see those systems fall apart quickly. This can be frustrating. Parents/teachers/kids typically react to an initial failure of this kind in the same way: they throw up their hands and assume that the system didn’t work or that the student is simply beyond help in this department. Now, we’re not saying that every system works for every student. However, every student should be given ample opportunities to succeed within a system before it is discarded in favor of another.

If you read our last few posts or if you’re trying a new system of your own, schedule time every single school day (and maybe once on weekends) for your student to tidy up her digital life. Setting a time for this for this home schooling era calls for some flexibility but this is usually best done after the school day ends, before homework begins. Help you student put this on her calendar, if she keeps one. Set aside at least 15 minutes initially, and sit with her for at least the first few sessions.
First, she’ll need to work on email. Remember that her goal is to have no more than ten messages in her inbox. Look at each email that’s there and encourage her to consider the following questions: 

• Which of these can be taken care of quickly. 
• She should write and send a quick reply, add a date to her calendar, etc., then archive them.

• Which of these are pressing? 
• She should do what needs to be done in time to meet an upcoming deadline, then archive them.

• Which of these can I leave here? How do I know this?
• She should articulate a clear plan for why the emails aren’t as pressing as others and when she will return to them.

Now, on to files: prompt her to go through each folder of her digital file storage. Any document that is in the wrong place should be moved, and anything that is not titled should be named immediately. If she needs to create any documents for that day’s homework, watch her create them from the correct folder and title them right off the bat.

Habits take time to form, but these are so powerful that they are worth the time. Be consistent with practice and troubleshooting and your student will be develop skills that will serve her throughout her life.

Minimizing Distractions
For kids who struggle with executive function, doing online research can be a minefield. Watching a helpful YouTube video aimed at learning a procedure or conducting research (yes, those exist) can spiral into an hour-long session of following clickbait. Extraneous content on webpages can distract your student from the task at hand.

If your student uses Chrome, help her install an extension called DF YouTube; the DF stands for “distraction-free.” When it’s turned on, this extension hides all the thumbnails advertising related—or, often, not-so-related—videos that can tempt students down the rabbit hole.

While you’re installing things, add an ad-blocker. A good one like AdsKill will prevent pop-up banners and videos and even malware. Many people with poor executive function struggle to filter out distractions, so these tools can help students zero in on the material at hand, allowing them to produce better work, faster.

Managing Logins
Most adults are overwhelmed by the number of logins that need to be managed, so imagine the difficulties faced by young people with weak executive function! We recommend two ways to approach this problem: a master list or a password keeper.

If it would benefit your student to give teachers, tutors, etc. access to passwords for academic sites (think school email, typing practice, Schoology, etc.), consider a master list. Help your student create a document, to be stored in the cloud, with an innocuous name like “Jenny’s Stuff.” On it, put all the login credentials she needs for academic sites. (To protect her privacy, she should not enter anything social or financial.) Next, share this document with any professionals who might need it. Now your student has what she needs to access important sites, and if she struggles an adult can jump in and point her in the right direction.

If your student is more independent (and can be trusted to remember one master password), help her set up an account with a free service like LastPass or Keeper Security. These services are great because when a student is logged in to the service, she can open whatever page she needs to access and her saved login credentials will auto-populate. However, a huge word of caution here: If your student loses track of her device and someone else finds it, they may be able to get into all of her accounts. Help her set up preferences for her password keeper that will log her out automatically after half an hour or so. Also, be certain that your student’s laptop, phone, and tablet are all protected with a good password or passcode. “1234” will not cut it.

Technology can be hugely helpful to students, but the digital world brings challenges as well. We hope this series has given you some useful ideas for helping your student use these tools to her advantage!
 

Executive Function Help: Part Three - Teaching Kids to Manage Their Email Accounts

As we all remain on "lock down" and kids and adults alike are working from home, we continue with Beth Guadagni's timely series on helping your children (and maybe yourself) organize their digital lives. 

We are operating The Yellin Center remotely at the moment, complying with the Governor's mandate. We are responding to calls, speaking with families, and using telemedicine wherever possible. Please stay in touch, stay home, and stay safe!

Establish Order
Many adults lack strategies for managing their email inboxes, so you may be learning alongside your student here! Virtually everyone who has an email account finds themselves flooded with incoming messages. Important emails get lost in the clutter, and many students don’t notice these critical messages when they come in and can’t find them easily later.

To solve this dilemma, help your student create folders for his email. Just like when he organized his files, he’ll want one for the current school year with a folder for each subject within it. Within the folder for that school year, he should also create a folder for each school activity he gets emails about (Cross Country, Band, etc.). If he gets personal email through this account, he should create a Personal folder as well, and he may want one for extra-curricular activities, too (Ski Team, Community Theater, etc.). And he’ll want at least one folder for older emails; if it’s unlikely that he’ll need to look back through them, he may want just one called Archive. Otherwise, he can create one for each year.

Clear out the Inbox
Explain to your student that the goal is to have almost nothing in his inbox. (More on that later.) First, starting with the oldest files, your student should delete anything and everything that he will never need again. This includes all advertisements, every message from Google informing him that someone logged in to his account from a new device, etc. As with organizing his digital files, this could take a while. Encourage him to do a little each day. Because this kind of purging is a fairly mindless process, some kids can do it while watching TV, riding in the car, etc. (Others will need more focus; you know your child best.) To be frank, most of us never need to reference old emails again. However, you never know when something from the past will turn out to be useful, so err on the side of caution when it comes to deleting.

Now that all the junk is gone, your student should categorize older emails by making use of his folder system. Show him how to drag emails into the right places, starting with the oldest ones first. Again, this will likely take some time. He should keep going until he has only a handful of emails left in his inbox. Aim for ten (or fewer). Everything that’s left should be considered “active.” For example, the email from his math teacher reminding the class that they have a test in two days is still active (though in two days it won’t be). The email from his debate coach that he needs to write a reply to is still active. The packing list for the overnight field trip last month is not active and should be moved.

Maintain Order
Believe it or not, there is a magic formula for ensuring that important emails never go unnoticed and that your student doesn’t read, then forget about, an email (and this formula may just help some adults you know, too…) He should never have more than about ten emails in his inbox at any time. Ideally, he should have fewer than that. His inbox can double as a to-do list if he manages it that way. Here’s how: Each time he reads a new email, he should do one of three things:

1) Delete it immediately – Spam should not languish in his inbox. This is the easiest action.

2) Take care of it and archive it – Write a response, download the attachment, add a date to his calendar, then move the email into the right folder. Anything he’s taken care of should not sit in his inbox.

3) Keep it in his inbox because further action is needed, but he’s not going to do it right now.

Old habits, as they say, die hard, and your student may need many weeks of supported, daily practice. He’ll need to be reminded to purge and categorize. He will likely need help determining what can wait and what should be taken care of now. But he’ll likely start to feel less anxiety about what’s overlooking, motivating him to want to maintain the order he’s created.

Coming up in our next and final post in this series, a grab-bag of topics: First, you’ve got great systems – how do you make sure they actually get used? We’ll also cover tips for minimizing internet distractions and staying on top of the many logins students are expected to manage.